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Information for accepted authors

Author registration

If your paper has been accepted for either oral or poster presentation at CIRED 2024 Vienna Workshop, you are required to register for the conference by Thursday 3 May 2024. When registering please ensure you enter your submission ID.

Oral presentations

What you need to do…

Create a PowerPoint presentation using the CIRED 2024 Vienna Workshop template.

When creating your presentation please ensure you consider the following:

  • Presentations must be in 16:9 ratio
  • Avoid blocks of text on a slide. Use short bullet points, not paragraphs
  • Avoid using hand-drawn scanned images
  • Present the relevant information in the clearest way possible
  • Tables, graphs and diagrams can help at times

Upload your presentation to the submission system by Friday 31 May 2024.

Upload your oral presentation

Your presentation must not last more than 10 minutes. You should refer back to the programme at regular intervals as the time of your presentation may be subject to change.

Your PowerPoint presentation will be loaded onto the session laptop by the organisers prior to the relevant session. Authors should bring a copy of their slides on a USB with them to the conference as a back-up.

Poster presentations

What you need to do…

Create a poster for display in our digital poster gallery and for physical display at the conference.

The poster template is available to download.

Please log into the submission system to upload your PDF poster by Friday 31 May 2024 for inclusion in the online poster gallery.

Upload your poster presentation

A digital version of your poster will be viewable to attendees in our online poster gallery. You are also required to print and bring your poster with you on the day.

Poster presentation instructions

Authors selected for a poster presentation should produce and bring a printed poster for display in the poster area at the conference.

At the conference in the catering/exhibition area there will be a board with a poster header listing your paper number for you to display your poster on.

Velcro will be available onsite to attach your poster to the poster board.

During the poster sessions you are required to spend time at your poster as it is your opportunity to discuss your work with other delegates.

Please check the conference programme for the timing of the poster sessions which relates to your paper.

The poster board size is portrait A0.

You should clearly display the following information on your poster:

  • The title of your paper
  • The authors’ names and their affiliations
  • Your usual contact details (e.g. an email address) to allow delegates to follow up discussion

Useful tips

  • Your poster should consist chiefly of keywords, diagrams, photographs, etc
  • Diagrams and graphs should have clear captions
  • All text should be easy to read
  • Use colour to emphasise important features
  • All graphs and diagrams should be drawn with thick lines (preferably 1mm or more in width)
  • Handwritten text or diagrams are not recommended

Remember…

  • The display should be visually appealing and should contain the essence of your paper in a form that is easy to understand
  • Try to attract the registrants to your poster. Unless they come to it, you cannot expect to have a discussion with them
  • The poster can contain visuals that were not present in your paper
  • The poster display is important. It is recommended that you take as much time and effort with its preparation as you did with your written paper

Tell people about your presentation

Tell your colleagues and social media followers about your upcoming presentation at the CIRED 2024 Vienna Workshop with a short video. It’s really easy to put together – just film yourself saying a few words about your talk on your phone, tag us, and post it!

Filming hints and tips:

Film in good light and try to make sure that the light source is behind you, as this will avoid casting shadows on your face.

Place the phone so you are looking directly into it, and not up or down.

Please smile, be expressive and don’t be afraid of small gestures.

Play back your video before posting it. If there are any external sounds loud enough to be picked up on your video, have another go.

Videos that are 60 seconds or less usually have the most impact on social media.

What to say?

Hello, my name is… and I work for…

I‘ll be giving a presentation at the CIRED 2024 Vienna Workshop, taking place in Vienna 19 - 20 June.

My talk/poster is about…

I hope I’ll see you there!

Creating your final video:

There are lots of video editing Apps available to help you with this.

Please include the conference hashtag #CIRED2024 when you post your video.